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Everything you need to market and manage your events.

RapidTrack was built from the ground up
specifically for event management.

Beautiful design

Color coded centralized calendar system to easily identify all your events by type, venue or status.

No Software Needed

Manage your events using mobile or desktop devices. No software is needed other than an internet browser.

All information in one place and available anywhere.

RapidTrack makes it easy to work remotely.
All you need is an internet connection.

Manage Sales

The process of selling an event to a prospect often requires several stages. Tracking sales activities as part of a pre-defined sales cycle can help a company manage all of the important aspects of moving a sales opportunity from initial contact, through each stage, to closure.


Each company has a different way of tracking prospects through its sales cycle. RapidTrack allows you to set up a sales cycle tailored to your specific business requirements and organization.

Sales Pipeline

In time, through the systematic collection of sales information, you will be able to make sales projections based on historical sales-cycle data. You will also be able to determine which products and services contribute most to your company's revenues and profits.

Track Events

RapidTrack makes it easy to track all your events from inquiries to estimates to booked and completed. You can customize the system to use your vocabulary for tracking (example: Hot, Cold, Pending, Booked, etc.)

Customized Daily Reports

Overnight, RapidTrack will scan your data looking for information that is important to you. Each morning you will find a report waiting for you in your inbox.

Email Alerts

As soon as a new lead submits one of your web forms, RapidTrack will create the appropriate data elements and send you an email alert.

Create estimates, invoices and
event orders.

RapidTrack utilizes a centralized pricebook to keep all pricing and costs consistent.


Select items from you central pricebook database and RapidTrack takes care of all the calculations and formatting to make estimating consistent and efficient.


Create deposit records for any event. Enter the deposit amount due and the due date. RapidTrack will automatically send a reminder email to your client. Then, when payment arrives, you can update the deposit records and, with a click, email a payment receipt.


When you set up your pricebook on RapidTrack, you can enter actual costs for any line item. When the event is finished, you can update the actual costs and let RapidTrack calculate how profitable that event was.

Full service features.

Event Management starts with an inquiry from your website. It continues through scheduling, estimating, booking, billing and reconciling profitability.

RapidTrack integrates with your web forms.

Leads are automatically routed to the proper person for follow up.

Track sales activities and generate pipeline reports.

All lead and client activities are stored in a central database.

Estimates and quotes are created from a central pricebook.

Schedule events using a centralized calendar system.

Simple pricing

Calendar Only


per month

Standard User


per month

Power User


per month

Frequently asked questions

We stay with you all the way.

Are there any start up costs?

If you have data that you want to import into the RapidTrack system, you will be charged a nominal set up fee (usually $100 - $300). If you want to start with a clean slate, there is no set up charge.

Who owns the data?

You always own the data. It is your data. It is kept separate from any of our other clients. If you decide to end our relationship, all data will be turned over to you.

What support is included?

All data is backed up nightly. The professionals in our data center are there to keep RapidTrack servers running securely. If you have a problem or question, you can expect a timely response, usually within an hour but no later than 24 hours (depending on the severity level of your help request).

What is your refund policy?

If after 30 days, you are not satisfied, you owe nothing. If you want to continue using RapidTrack (and you will) we will bill you for the user licenses and any agreed upon set up fees.

Is there a minimum number of user licenses?

Every company that uses RapidTrack must have at least a Power User license. As site administrator, Power Users can add other users and customize the system.

Can the system be customized?

RapidTrack is designed to be flexible. Many of the customizations can be made by a Power User. If there is a request for new functionality, you may incur additional costs, but you will always know and approve of the costs upfront.

Get started today with a free 30-day trial.